Job Overview
We are hiring a detail-oriented Admin Executive & Accounts Support professional with proven UAE real estate experience to join our growing property management team in Dubai. The ideal candidate will have hands-on knowledge of Ejari, Trakheesi, Dubai Land Department (DLD) systems, tenancy contracts, payment portals, and utility activation processes, along with basic accounting and office administration skills.
This role is ideal for candidates who are experienced in real estate administration, compliance, documentation, and financial coordination within the UAE property market.
Key Responsibilities
Real Estate Administration & Compliance
- Handle Ejari registration, renewal, cancellation, amendments, and transfers via the DLD portal
- Manage Trakheesi system tasks including broker cards, permits, listings, and approvals
- Prepare and process RERA Forms A, B, F, I and other real estate documentation
- Coordinate with Dubai Land Department (DLD), RERA, trustees, and government authorities
- Prepare, review, and manage tenancy contracts, MOUs, sale agreements, lease renewals, and addendums
- Maintain accurate property files, tenant records, landlord documentation, and client databases
- Upload and manage property listings on approved real estate portals
- Liaise with landlords, tenants, brokers, and internal teams to ensure smooth transactions
- Ensure full compliance with UAE tenancy laws, RERA regulations, and DLD procedures
- Stay updated on changes in Dubai real estate laws and tenancy regulations
Payment Portals & Utility Management
- Process payments related to Ejari, DLD, trustee offices, registration fees, and government charges
- Handle DEWA move-in / move-out activation, deactivation, and amendments (or relevant authorities)
- Manage security deposits, tenancy registration fees, and payment receipts
- Track payment confirmations and maintain accurate financial and administrative records
- Coordinate utility updates during tenancy transfers, renewals, and cancellations
Accounts & Office Support
- Perform basic accounting entries, invoicing, and receipt management
- Record rental income, commissions, service charges, and operational expenses
- Assist with VAT documentation and records (if applicable)
- Coordinate with external accountants and auditors
- Maintain well-organized financial, administrative, and compliance files
- Provide general office administration and operational support as required
Requirements
- Minimum 2 years UAE real estate administration & accounts experience (mandatory)
- Strong hands-on knowledge of Ejari, Trakheesi, DLD systems, and real estate payment portals
- Proven experience handling RERA Forms A, B, F, I
- Experience with DEWA activation/deactivation or relevant utility authorities
- Solid understanding of UAE tenancy laws and property regulations
- Proficient in MS Office (Excel, Word)
- Strong organizational, communication, and coordination skills
- Ability to work independently, meet deadlines, and handle pressure
- Professional problem-solving and decision-making abilities
Preferred Skills
- Experience with real estate CRM systems
- High attention to detail with strong multitasking abilities
- Experience working in property management or brokerage firms in Dubai
Salary & Benefits
- Competitive salary: AED 5,000 – AED 6,000 per month
- Benefits as per UAE Labour Law
- Stable work environment with long-term growth opportunities
Application Questions
- Do you have experience in the UAE real estate industry?
- How many years of experience do you have as an Admin Executive in the real estate sector?
