SYSTRA is one of the world’s leading engineering and consultancy groups, specializing in public transport and sustainable mobility solutions. With over 10,300 employees and operations in more than 80 countries, SYSTRA has been shaping the future of transport for over 65 years.
The company supports cities and regions across the entire project lifecycle—from early design and engineering through testing, deployment, and long-term maintenance. With a strong focus on digital transformation, ecological responsibility, and energy transition, SYSTRA is committed to creating safe, inclusive, and sustainable mobility solutions worldwide.
Job Overview
SYSTRA is seeking a professional and highly organized Office / Administrative Assistant to support daily office operations and front-office activities. The role is essential in ensuring smooth communication, efficient administration, and a welcoming environment for employees, clients, and visitors.
This position requires strong multitasking skills, attention to detail, and the ability to work effectively in a fast-paced corporate environment.
Key Responsibilities
Front Office & Reception
- Act as the first point of contact for visitors, clients, suppliers, and vendors
- Manage reception duties including call handling, message taking, and inquiry resolution
- Maintain a professional and welcoming front-office environment
Administrative & Office Support
- Provide administrative assistance to departments and management teams
- Handle data entry, document preparation, filing, and record management
- Process employee requests and provide accurate information when required
- Coordinate meeting rooms, schedules, and appointments
Procurement & Finance Support
- Prepare purchase requests and follow up on quotations and approvals
- Assist with order processing and supplier coordination
- Track invoices and coordinate with the finance team for timely payments
- Maintain proper documentation and records
Office Operations & Facilities
- Monitor office supplies, equipment, and stationery levels
- Coordinate with vendors and service providers for office maintenance and services
- Liaise with building management for maintenance, renewals, and employee concerns
- Ensure general housekeeping standards are maintained
Logistics & Coordination
- Coordinate daily schedules of drivers and office assistants
- Manage incoming and outgoing mail, couriers, and deliveries
Candidate Profile & Skills
- Bachelor’s degree in Business Administration or a related field
- 3–5 years of relevant experience in an administrative or office support role
- Prior experience in a corporate or engineering environment is preferred
- Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Excellent verbal and written communication skills
- Highly organized with strong attention to detail and accuracy
- Ability to handle confidential and sensitive information professionally
- Flexible and adaptable with the ability to manage multiple priorities
Why Join SYSTRA?
- Work with a globally respected engineering and consultancy group
- Be part of projects that contribute to sustainable and inclusive development
- Professional, multicultural, and collaborative work environment
- Opportunities for career growth and skill development
- Exposure to international projects and best practices
