About Blue Ocean Corporation
Blue Ocean Corporation is a leading global conglomerate and a recognized market leader in Consulting, Training, and Conferences. With a strong commitment to quality, innovation, and client satisfaction, we continue to drive continuous growth and transformation across multiple industries and sectors worldwide.
With 25+ years of excellence, Blue Ocean has successfully accelerated careers and transformed organizations, becoming a trusted partner for both B2B and B2C clients. From humble beginnings to a strong global presence, we take pride in our impact, professionalism, and people-centric culture.
Office Administrator – UAE
Blue Ocean Corporation is seeking a highly organized and customer-focused Office Administrator to support daily administrative operations and ensure smooth office functionality. This role plays a vital part in coordinating activities, managing information flow, and supporting cross-functional teams.
Key Responsibilities
- Greet customers and visitors professionally and courteously
- Answer phone calls, manage course inquiries, and assist walk-in customers
- Handle courier requests, document dispatches, and certificate collections
- Provide comprehensive administrative support to management
- Organize, coordinate, and support meetings, training sessions, and events
- Maintain accurate internal databases, records, and customer filing systems
- Liaise with internal departments and external stakeholders for admin tasks
- Schedule training programs and manage event calendars
- Ensure all administrative processes comply with company policies and standards
- Perform general clerical duties including filing, data entry, and documentation
- Monitor office supplies and equipment inventory; coordinate replenishment
- Assist departments with document preparation, reporting, data analysis, and project coordination
Requirements
- Bachelor’s degree in a relevant field
- Minimum 2 years of experience in an administrative or secretarial role
- Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Ability to work efficiently in a fast-paced environment
- Strong organizational and multitasking skills
Functional Competencies
- Organizational Skills: Prioritize tasks, manage time efficiently, and maintain structured records
- Communication: Excellent verbal and written communication with strong listening skills
- Customer Service: Deliver professional, friendly, and timely support
- Resource Management: Track office supplies and ensure proper equipment maintenance
- Technology Proficiency: Comfortable using LMS platforms, databases, and office systems
- Adaptability: Respond effectively to changing priorities and unexpected challenges
- Problem-Solving: Identify issues and improve administrative processes
- Compliance: Follow safety, legal, and industry regulations
- Cross-Functional Collaboration: Work closely with teams to support business objectives
Behavioral Competencies
- Service Excellence: Consistently exceed customer expectations
- Passion: Demonstrate enthusiasm and commitment in daily tasks
- Integrity: Build trust through honesty and accountability
- Respect: Treat all individuals with fairness and professionalism
- Innovation: Create value through continuous improvement
- Teamwork: Collaborate effectively for shared success
Employee Benefits
- Health Insurance
- Employment Visa
- Annual Air Ticket to Home Country
Job Details
- Position: Office Administrator
- Employment Type: Full-time
- Location: UAE
