Job Purpose
The Storekeeper plays a critical role in ensuring the smooth operation of catering and kitchen services by efficiently managing the receipt, storage, issuance, and monitoring of all food and non-food materials. This position is responsible for maintaining accurate inventory records, enforcing proper stock rotation, and ensuring compliance with food safety standards such as HACCP and company policies.
By maintaining organized storage areas and reliable documentation, the Storekeeper supports uninterrupted kitchen operations, minimizes waste, and contributes to overall operational efficiency.
Key Responsibilities
1. Receiving and Inspection of Goods
- Receive all incoming food and non-food deliveries in a timely and professional manner.
- Verify delivered quantities, product quality, packaging condition, and expiry dates against approved purchase orders and delivery documents.
- Immediately report shortages, damages, incorrect items, or quality issues to the Store Manager or Procurement Team.
- Ensure all deliveries are accurately documented, signed, and filed with delivery notes and invoices for traceability and audit purposes.
2. Storage and Organization
- Store all items in designated areas such as dry stores, chilled rooms, and freezers according to product requirements.
- Apply FIFO (First In, First Out) and FEFO (First Expiry, First Out) principles consistently to reduce spoilage and wastage.
- Ensure all products are clearly labeled with item name, delivery date, and expiry date.
- Maintain proper stacking, spacing, and segregation to prevent cross-contamination or physical damage.
- Keep storage areas clean, well-organized, and accessible at all times.
3. Stock Issuance and Inventory Control
- Issue food items, consumables, and non-food materials to kitchens and service areas based on approved requisition forms.
- Record all stock issues accurately and maintain daily stock movement records.
- Monitor minimum and maximum stock levels and alert the Store Manager when reordering is required.
- Support effective inventory planning to ensure continuous availability of materials without overstocking.
4. Documentation and Reporting
- Maintain accurate stock cards, inventory registers, or ERP system entries for all stored items.
- Update records promptly for receipts, issues, returns, and adjustments.
- Assist in preparing daily, weekly, and monthly inventory reports as required by management.
- Participate in routine and surprise stock counts, and assist with reconciliation between physical stock and system records.
- Ensure all documentation is properly filed and available for audits and inspections.
5. Food Safety, Hygiene, and Compliance
- Maintain high standards of cleanliness and hygiene in all storage areas in accordance with HACCP, ISO 22000, and company food safety policies.
- Monitor and record daily temperature logs for chillers, freezers, and cold rooms, and report deviations immediately.
- Ensure correct segregation of raw, cooked, allergen, and non-food items.
- Follow approved pest control, waste management, and cleaning schedules.
- Support internal and external audits by ensuring compliance with food safety and storage standards.
6. Coordination and Teamwork
- Coordinate closely with kitchen teams, procurement, logistics, and operations staff to ensure smooth material flow.
- Assist with loading and unloading of delivery vehicles while verifying delivery accuracy.
- Communicate clearly with chefs and supervisors regarding stock availability and shortages.
- Cooperate fully with auditors, inspectors, and management representatives during audits or inspections.
- Perform any additional store-related duties assigned by management as required.
Job Requirements and Qualifications
Inventory and Stock Management
- Proven ability to manage inventory accurately using stock cards, spreadsheets, or digital inventory systems.
- Understanding of stock rotation principles and par stock management.
Food Safety Knowledge
- Sound knowledge of HACCP principles, food hygiene practices, and temperature control procedures.
- Ability to identify potential food safety risks and take corrective action.
Attention to Detail
- Strong focus on accuracy when checking quantities, expiry dates, and product condition.
- Ability to maintain precise records and documentation.
System and Technical Skills
- Familiarity with ERP systems such as SAP, Oracle, or warehouse management software is an advantage.
- Basic proficiency in Microsoft Excel or similar tools for reporting and documentation.
Organizational and Time Management Skills
- Ability to manage multiple storage areas efficiently.
- Strong planning skills to ensure timely issuance of materials without operational delays.
Physical Capability
- Physically fit to handle lifting, carrying, stacking, and movement of goods in a warehouse or catering environment.
Communication and Team Skills
- Clear and professional communication skills to coordinate with suppliers, chefs, and logistics personnel.
- Ability to work collaboratively in a fast-paced catering or hospitality operation.
Numeracy and Documentation
- Basic numeracy skills to calculate stock levels, consumption rates, and reorder quantities.
- Competence in maintaining accurate logs, reports, and records.
Why Join Us
This role offers the opportunity to work in a structured and professional catering environment where food safety, efficiency, and teamwork are highly valued. The Storekeeper is a vital link between procurement and kitchen operations, ensuring quality materials are available at the right time to support excellent service delivery.
