Office Admin – Sony Music Entertainment

Job Description

As an internationally recognised label in the MENA region, Sony Music focuses on the Arabic music space. The main office is in Dubai, and we have offices throughout the region, which includes Gulf nations. We’ve been in the recording industry since 1887, establishing ourselves as the oldest. Middle East Sonic Music Entertainment has emerged as a key player in regional music. We oversee a broad marketplace across numerous nations. We have become the global record label of most past and present legendary artists.

We’re seeking an office administrator for our Dubai location to ensure smooth operation across all areas of daily tasks, which encompass paperwork, finances, and supplies for travel, as well as event support. If you possess a cheerful disposition and are able to keep an office running smoothly, as if it were a well-timed clock, Sony Music Entertainment Middle East’s Dubai office would like to hear from you.

What the Role Actually Involves

The job position isn’t limited to one role; it’s a varied role covering the whole business area, a feature that enhances its appeal. From documentation to finances and travel arrangements, the role is in the same field as human resources and operations management. Seeking a lasting career in office admin within a worldwide company, this opportunity is invaluable.

Key responsibilities:

• Manage upcoming event projects, kitchen, cleaning, and office supplies, festivals, deliveries, business meetings, and daily office activities.
• Ensure all records are accurately maintained in filing systems, making them easily retrievable, and oversee visa application renewals, TECOM permit updates, medical insurance renewals, and purchasing orders for day-to-day operations.
• Offer support in preparing the presentations and other necessary documents, and assist the department.
• Place outgoing calls for gathering of documents, clarifications, and verifying client information and the status of their applications.
• Support the human resource manager and other divisions with common office-related tasks during busy periods.
• Verify the status of client calls and ensure that pending documents, appointments, and payments are followed up.
• Collaborate with last-mile carriers to guarantee prompt dispatch and ongoing operational support.
• Provide support with travel arrangements and logistics coordination for staff and visiting colleagues as needed.
• Create reports, business documents, and seek out information for the authorized members of the team.

A successful candidate must:

• Keep company information secure.
• Follow the approved procedures and use the company channels.
• The suspect should report security incidents immediately.
• Maintain confidentiality of company access passwords and credentials.
• Access only the required information as needed for your duties.

Qualifications:

• Previous experience in office administration, administrative assistance, customer support, or records management can be advantageous but is not necessarily required.
• Strong written and verbal communication competencies.
• Skill in handling emails, Google Sheets, documents, and keeping records and files organized.
• Exceptional planning and time management abilities.
• The capability to organize tasks, handle multiple assignments simultaneously, and perform efficiently under stress with a focus on accuracy.

Additional Skills:

• Organized skills: Keep systematic records, files, and administrative processes.
• Data Accuracy: Consistently maintain relatable business information completely
• IT Literacy Proficiency: Experience in common office software and applications and admin business tools.
• Reliability: Immediate responsiveness, consistent attendance, and timely completion of assigned responsibilities and tasks, as well as good manners.

What makes Sony Music Entertainment a good option?

Apart from daily responsibilities, we provide various administrative roles; proximity to a well-known entertainment company is a draw for someone just starting their career, providing the opportunity to gain insight into how a major label handles releases, manages regional partnerships, and organizes events in the Gulf market, supplemented by a consistent monthly salary. A structured, professional environment fosters a valuable atmosphere that is beneficial for building on.